What do you need to note when using USB flash drives?

USB flash drives are widely used in our work, and study. It rapidly develops and lifts our work and living efficiency and quality. But on the other side, the disadvantages or we can say risks caused by USB flash drives also give people reason to restrict and limit usage of portable storage devices. Owing to portability and heavy capacity of portable storage devices, some people may carry virus from one computer to another computer, what’s worse, the portable flash drive will become a carrier to take away or steal other people’s privacy and sensitive information.

Apart from the risks of bringing about viruses, some unethical men will steal and take away other people’s sensitive or confidential files and information on computer. Even though it’s not unethical man who wants to steal your files or information, the files and data stored in computer will also be copied by your family members such as little brothers who share the computer with you. It’s always a good idea to password protect personal files and information on your computer to avoid other users accesses. And of course, password protection on sensitive files and documents can enhance the security of personal privacy.
Now many people use flash drives as storage device or carrier on daily basis, they carry files or folders from one computer to another computer or from one place to another place at work or at home, which provides more opportunities to bring virus from one compute to another computer. Some autorun viruses carried by the portable storage devices from other computers may tamper files or settings on your computer. Now people are always pay attention to virus from the Internet but ignore the viruses coming from USB flash drives. They seldom note the threats and dangers brought about by flash drives. And that’s why now many companies block the usage of USB ports on employees’ computer. But USB port block to some extent also produce inconvenience to employees’ work. At most time, employees need to acquire information and sources from the Internet to fulfill their working tasks, so merely blocking USB ports of employees’ computer may lead to inconvenience to employees work instead of protecting data and files on their computers. For administrators of enterprises, installing network and computer monitoring system can effectively help them manage and control operation over files on employees’ computers.

And for those who prone to storing files and documents in flash drive as backup or for purpose of data transmission, they should beware of the threats of data loss caused by missing flash drives. The files and documents without any protection on flash drives may fall into wrong hands if the flash drive gets lost. To avoid the problem mentioned above, we need to password protect the files and documents on flash drives so that other people can’t access the contents on drive even if it got lost. There’re many solutions to complete the protection, but you should choose one with strong encryption technology when the files on flash drive are extremely important and confidential.

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I am a technical writer from kakasoft. I aways care about data safety for small business such as folder protector, shared folder encryption and so on. Welcome to change views with me.

The Computer Monitoring Software You Need to Know

There’s no doubt that the Internet has become an indispensable part of our life, we can say that the Internet is to people at the modern age what vegetable is to human beings, we can live without it but we can’t live well without it. However, it’s always abused by people. For example, some criminals move to the Internet to commit financial fraud, sexual harassment, bullying. And the loss of cyber crimes is considerable. What’s more, children especially teenagers will be targeted by the cyber criminals, such as predators will lurk on the Internet to hunt children.

In addition, children will indulge themselves in the Internet to play computer games, chat with strangers, sometimes children will intentionally or unintentionally browse the inappropriate websites including pornographic, violent contents.

To decrease the possibility of your children confronting cyber crimes, you can adopt the parental control application to manage children’s computer use. Generally speaking, the parental control software is able to record visited websites, IM chatting logs, used programs and screenshots, etc. As a children computer use control program, this application must be able to allow parents to control and limit children’s computer use. This kind of programs has the basic function of parental control, such as blocking sites, applications and set time limits for Internet use, that you can easily stop children browsing the inappropriate sites and limit their computer use.

For the admin of businesses, one of the most important responsibilities is to ensure company’s network security. Adopting employee monitoring software to monitor employees’ computer use is widely-used means of company computer management. This kind of software will be controlled by one console in admin computer, and then administrator can monitor employees computer operations in real time, and sometimes admin will block employees file export and import, USB port use and remotely manage documents in employees computers.   

Some people use Mac and want to monitor their Mac, while most computer monitoring programs are only available for Windows operating systems. With the popularity and widespread use of Mac, some software developers design the monitoring software special for Mac OS. The computer monitoring software for Mac is similar to computer monitoring software for Win. It supports stealth keystroke recording, captures screenshots and can send the logs by email. Generally, this software for Mac has fewer functions than the software for Win, while it’s also useful for people to monitor personal computer actions.

 

For people who need to monitor mobile phones, there’s the corresponding tool-mobile spy software. This software allows you to monitor your cell phone in real time. You just need to install the application in your mobile phone, and this app will record all the activities of your phone. It starts to work in stealthy mode when your phone boots. After the software is setup on your phone it will record an array of phone activities and then silently upload the data to your private Mobile Spy account using the Internet. When you want to view results, simply login to the Online Control Panel from any computer and enter your username and password to proceed. And you should remember that you’re not advised to install the app in others’ phones and monitor other people’s phone activities.